Bytes AI handles catering inquiry calls 24/7, capturing event details, headcount, menu preferences, dietary requirements, and budget -- so your sales team has qualified leads ready to close.
Why Catering Companies NeedAI Phone Ordering
Missed Inquiry Calls Lose Big Contracts
A single missed call from a corporate event planner could be a $5,000-$20,000 contract. When you are on-site executing an event, those calls go to your competitor.
Long Consultative Sales Calls
Catering inquiries require 10-20 minutes of detailed conversation about dates, headcount, venue, menu options, and budget. Your small team cannot dedicate that time during event prep.
Dietary Requirements Get Lost
When event planners call with specific dietary needs -- 5 vegan, 3 gluten-free, 2 kosher -- those details get scribbled on sticky notes and sometimes never make it to your chef.
Built Specifically forCatering Companies
Complete Event Detail Capture
Bytes AI collects event date, time, venue, headcount, event type, menu style (buffet, plated, stations), and budget range from every inquiry, so your sales team has a full brief.
Dietary & Allergy Tracking
Captures every dietary requirement by type and count -- vegan, gluten-free, nut-free, kosher, halal -- and attaches them to the event record so nothing is forgotten.
Availability Calendar Check
Cross-references inquiry dates against your event calendar and immediately tells callers if you are available, preventing wasted time on both sides.
Menu Package Presentation
Describes your catering packages, pricing tiers, and menu options to callers so they can make informed choices before your sales team follows up.
Automated Lead Routing
Sends qualified leads directly to your sales team via email or CRM with full event details, so they can follow up within minutes rather than hours.
24/7Inquiry line coverage
+45%More leads captured monthly
$8,500Average recovered monthly revenue
Frequently AskedQuestions
Yes. Bytes AI asks about event date, headcount, budget range, and event type, then routes the lead to your sales team with a complete brief. Your team can prioritize high-value leads and follow up faster.
Bytes AI describes your standard packages and menu options first. For custom requests, it captures the caller's vision, dietary needs, budget, and preferences, then schedules a follow-up call with your chef or event planner.
Yes. Bytes AI checks your event calendar and immediately tells callers whether you are available on their preferred date. If not, it suggests the nearest available dates so you do not lose the lead entirely.
That is exactly when Bytes AI is most valuable. While your entire team is executing an event, Bytes AI keeps answering inquiry calls, capturing leads, and scheduling follow-ups so you never miss new business.
